Traffic Co-ordinator
Description
Job Title: Traffic Coordinator
Group/Team: Production / Creative
Location: Sydney, Hybrid
Employment Type: Full-time, Permanent
Travel Requirements: Minimal / As needed
WHO WE ARE
OPUS AGENCY
The Opus Agency, Asia Pacific is a future-forward full-service global event agency with over 400 team members in the United States, London, Sydney, Singapore, and New Zealand.
The world’s leading brands and upstart category creators trust Opus Agency with their flagship programs and holistic event portfolios. Across four decades, our story is one of realisation—a realisation of outstanding talent, a nurtured culture, and integrated end-to-end capabilities. To us, it's simple: success is propelled through the power and potential of people coming together.
WHAT WE ARE LOOKING FOR
The Traffic Coordinator is a highly organised and proactive team member who supports the traffic management process across creative projects. This individual works closely with the Studio Manager, Creative Team, Integrated Production Team and Creative teams to track briefs, maintain schedules, and ensure timely delivery of high-quality creative outputs.
This role is ideal for someone who thrives on structure, enjoys collaborating across multiple teams, and is motivated to keep projects running smoothly in a fast-paced agency environment.
YOU SHOULD HAVE
- 1–2 years’ experience in a creative agency or production environment, ideally in traffic coordination, project coordination, or similar
- Strong organisational and time-management skills with the ability to handle multiple priorities simultaneously
- Excellent communication skills to work effectively across creative, production, and account teams
- Familiarity with resource management tools such as Google Sheets, Streamtime, Resource Guru, or Teamwork
- Adobe Creative Suite experience preferred but not required
- Degree or diploma in a related discipline is preferred but not required
RESPONSIBILITIES
As the Traffic Coordinator, you will be the backbone of project delivery across the creative team. You will ensure that briefs are clearly tracked, deadlines are met, and teams have the resources and clarity they need to deliver their best work. This role is about keeping the engine running smoothly so that creative, production, and account teams can focus on creating exceptional experiences for clients.
- Support the Studio Manager in managing briefs, project timelines, and creative deliverables
- Maintain and update project schedules, workflows, and resourcing trackers to ensure deadlines are met
- Coordinate internal meetings, status updates, and project communication across teams
- Monitor project priorities and proactively flag potential conflicts or delays
- Assist in allocating resources to ensure the right team members have what they need to deliver projects effectively
- Support post-project reporting and documentation to improve future processes
- Identify opportunities for process improvements and contribute to more efficient traffic workflows
- Collaborate closely with cross-functional teams to ensure smooth hand-offs and project continuity
COMPETENCIES
- Project Coordination & Workflow Management
- Scheduling & Resource Tracking
- Stakeholder Communication & Collaboration
- Cross-Functional Teamwork
- Attention to Detail & Organisation
- Problem Solving & Troubleshooting
- Process Improvement & Scalability
- Adaptability & Ambiguity Comfort
- Self-Starter & Ownership Mindset
- Positive, Approachable, and Inclusive Team Player
WHAT YOU CAN EXPECT IN RETURN
- High-powered tech to help you perform your best
- Work with global, market leading brands
- Global travel opportunities
- Paid Birthday leave
- Paid monthly wellness day
- Regular social events
- A hybrid work environment
- A vibrant, modern workplace
- A competitive Paid Parental leave policy
- An in-house L&D program
- Additional funds allocated to your personal learning & development
NOT SURE IF YOU SHOULD APPLY?
Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At The Opus Group, we are dedicated to building a versatile, inclusive team with a variety of backgrounds and a growth mindset - so if you’re excited about this role, but your past experience doesn’t align perfectly with every single item listed in this job description, we encourage you to apply. You may just be the right candidate for this role, or we may have other roles that better align with your skillset.
PHYSICAL REQUIREMENTS:
Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
OTHER DUTIES AND ACKNOWLEDGEMENT
This position requires verification of Australian citizenship due to citizenship-based legal restrictions and/or proof of right to work. The ability to meet The Opus Group background screening process are required for this role.
The Opus Group does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.